5 May 2026 · 4 min · Wesley Veldeman
Ticketing for clubs and associations: dinners, parties and quiz nights made simple
Running a club dinner, a members' party or a quiz night? Here's how to handle member vs guest pricing, drink tokens, and getting the money straight into the club's account.
The reality of club events
Most club events are run by volunteers in their spare time. Nobody has time to chase cash in envelopes, keep a spreadsheet of who has paid, or stand at the door ticking names off a printed list. Yet that is exactly how a lot of dinners, parties and quiz nights still get organised.
Online ticketing fixes the admin without turning your friendly club night into a corporate operation. The goal is simple: take payment up front, know who is coming, and let people in quickly on the night — all run from a phone.
Member and guest pricing in one event
Clubs almost always need more than one price. Members pay one rate, their guests pay another, and you might add a child or student price for a family dinner. You do not need a separate event for each.
Create one event and add a ticket type for each group:
- Member — the lower rate
- Guest — the standard rate
- Child / student — an optional reduced rate
Each type can have its own price and its own limit, so you can cap guest numbers while keeping member tickets open. At the door every ticket carries the same kind of QR code, so check-in stays uniform no matter which price someone paid.
If your association also runs a recurring programme — classes, courses, regular meetups — the same approach scales up neatly. We cover that use case in more detail on the ticketing for clubs and associations page.
Drink tokens and add-ons
Quiz nights and parties usually involve a bar. Selling drink tokens in advance saves a lot of cash-handling and queueing on the night. Add drink tokens or a "two drinks included" option as an extra ticket type or add-on, and people pay for them when they book.
That gives you two wins: the bar float is smaller because most drinks are pre-paid, and you have a clear count of how many tokens to print or load before doors open.
Money straight into the club's account
This is where a lot of platforms quietly take a slice. ClearTix does not. Payment runs through your own Mollie or Stripe account, so the money from ticket sales lands directly in the club's account — usually within 24 to 72 hours. ClearTix never holds your revenue.
The cost is a fixed fee per ticket, not a percentage:
| Plan | Monthly fee | Per ticket | Good for |
|---|---|---|---|
| Free | €0 | €0.39 | Up to 3 events a month |
| Studio | €29 | €0.25 | Regular events, own branding |
For a club running the occasional dinner or quiz, the free plan often covers everything. Up to three events and €2,000 in revenue a month, no monthly fee, and a flat 39 cents per ticket — busier months move you to Studio; compare the plans on the pricing page. Buyers can pay with iDEAL, Bancontact, Visa or Mastercard — the methods people actually use. If your club runs regular quiz nights, the quiz night ticketing setup is tailored to exactly that.
Knowing who is coming
Because everyone books in advance, you get a live list of attendees without keeping it yourself. The treasurer can see income as it comes in, the kitchen knows how many dinners to prepare, and the committee knows whether to open more guest tickets.
On the night, check-in is done in the browser with the ClearTix Scanner — no app to install. Volunteers sign in (with an account or a shared scanner PIN), so only your people can check anyone in. One volunteer can scan everyone in; if it gets busy, giving several volunteers their own scanning access is a Studio/Pro feature, so you can run multiple entrances at once without anyone being let in twice.
A calmer night for the volunteers
The point of all this is not to make a club event feel like a festival. It is to take the boring, error-prone jobs — collecting money, tracking payments, managing the guest list — off the volunteers' plate so they can actually enjoy the evening they organised.
Set up the event in a few minutes, share the link in your members' group, and let people pay themselves. The club gets the money, you get the list, and nobody is counting coins at midnight.
Related reading
- Selling tickets without commission — why the money goes straight to the club
- Private presales and members-only tickets — give members first access before guests
Information about third parties (Mollie, Stripe) is indicative, may change, and is based on their public information as checked in June 2026. Always verify current pricing and terms at the source: Mollie, Stripe.